OFFICE:

·          Save files to CD, label and store

·          Clean out computer + email

·          File documents

·          Set up and keep check book, expenses

·          Send email packets to prospective customers and sponsors

·          Print flyers and posters for programs

·          Print post cards & labels & mail, list recipients & notify booking agent

·          Keep data base current

·          Organize office overall

PHOTOGRAPHY:

·          Sort pictures in computer

·          Edit pictures

·          Collect photos from volunteers & publications

·          Organize photos:

§          General Programs

§          Specific Programs

§          TV appearances

§          Other special events

§          Species

·          Maintain flow of new photos going to website manager                       

PROGRAM MATERIALS:

·          Research and develop hand outs for programs:

·          Quizzes, puzzles, games, project suggestions

·          Need materials for all age groups:

§          K – 4

§          5 – 8

§          9 - 12

·          Help set up materials for meetings, programs and ticket programs

·          Send notices to community calendars

BENEVOLENT SOCIETIES:

·          Network with various organizations:  Elks, Moose, Lions, etc.

·          Coordinate presentations to these groups

·          Set up fund for programs

·          Organization to donate full amount and designate recipient

·          Or donate to a general fund for underprivileged schools, etc.

·          Set up protocol for subsidy application from schools

·          Set up evaluation or procedural protocol for recipients

MARKETING, SALES & PR:

·          Coordinate design, development and production of handouts, prep-material, mailings

·          Keep marketing sites current

·          Call Auto dealers for programs, sponsorships, advertising

·          Contact other prospective sponsors

·          Newsletter

§          Collect information

§          Collect Photos

§          Maintain current mailing list

§          Add names from program sign ups and client list

§          Write articles

§          Publish in appropriate form

§          Maintain & include legally mandated information

·          Press Releases

§          Write articles

§          Collect Photos

§          Distribute to all possible publications

·          Develop and produce new marketing CD –

§          Clips from all(?) different programs,

§          Scheduling request,

§          Blank contracts,

§          Non profit papers,

§          New York State law on animal cruelty,

§          Contact information,

§          Program info letter

§          Animal lists

§          Something for inside cover

§          Outside cover design

WEBSITE:

·          Edit DEC material for website

·          Find appropriate items for kids pages – puzzles, games, riddles, jokes, fun facts – start file of this material that can be put together for monthly cycles

·          Develop reading list with synopsis or review, age range  – general animal information, specific to our various programs and specific to individual animals

·          Work on quizzes for kids – pre or post program – true or false wolf quiz to dispel myths

·          Find “fun” facts about animals

·          Help with items for the website

·          Keep track of site and help keep it dynamic

·          Develop pages on specific programs – some text, lots of pictures

·          Develop program pages to correspond with program list so that interested parties can go to another page for more information, including pictures of animals featured in a specific program and pictures of programs in progress where possible

·          Develop compelling sponsorship, donor and contest winner pages

BOOKS:

·          Transcribe taped stories from animal handlers to make a book

·          Work on picture books

CONSERVATION NETWORK:

·          Find all sanctuaries, parks, wildlife programs, rehabilitators in the area with areas of specialty

·          Contact person at each of these places

·          Set up network where we can work with them to develop volunteer projects for high school students – short term projects with specific goals

·          Outline projects to include:

§          Contact information

§          Project

§          Materials

§          Time

§          Goal

§          Evaluation Protocol

RESEARCH:

·          Find appropriate grants and keep usable file on same

·          Find companies that sell or manufacture various things that we need and contact them for donations.

·          Find companies that manufacture, design, sell alternative energy systems to install such systems in our site.

·          Research bio gas uses and equipment and resources needed

·          Appropriate rates for programs, advertising use of animals, etc.

OUTSIDE JOBS:

·          Volunteers to work at ticket programs – Geneseo Program?

·          Notify community calendars of public events

·          Travel with me and help with calls while in the car, help with follow up work - send emails and whatever materials

·          Photographer to record programs – animals, WOWEE people and audience

VOLUNTEER COORDINATOR:

·          Keep current data base of volunteers

·          Make sure volunteers fill out contract form

·          Contact volunteers for special duty

·          Develop schedules for volunteers and secure written commitment from same

·          Write job descriptions

·          Contact new volunteers and set up orientation

o         Help develop volunteer orientation

SCRAPBOOK:

·          Collect items

·          Keep scrapbook up to date

TOASTMASTERS:

·          Network with Toast Masters in the areas we serve

·          Recruit volunteer presenters

·          Help or coordinate training

KIDS’ ORGANIZATIONS:

·          Network with various groups:

§          Scouts

§          4H

§          FFA

§          Boys & Girls

§          BOCES

·          Develop badge programs or equivalents

·          Coordinate work projects

·          Market to these groups for programs, volunteers,

FUNDRAISING:

·          Develop fundraising events or programs

·          Develop & publicize raffles/ auctions

·          Organize and execute events:

§          Date & Time

§          Location

§          Program

§          Activities

§          Retail Inventory

§          Photo materials

§          Materials

§          Animals

§          Goals

§          Volunteers

DONATIONS:

·          Keep current list of donations needed

·          Maintain data base of potential donors and actual donors

·          Credit donors where ever appropriate – programs, mention on tV and radio, donor page on website

·          Paperwork for tax deductions for donors

·          Delegate donation collection to volunteers

·          Coordinate volunteer efforts & results

·          Send thank you letters to all donors

eBAY STORE & AUCTIONS:

·Sell donated goods under eBay non profit status

·Establish and operate eBay store

·Inventory control

·Store operation

·Shipping

·Paperwork

·Publicize store both for customers and donors

·Organize Sally’s unused retail inventory for sale on eBay